Frequently asked questions
No, you need additionally to VPN our Library Proxy!
When you add a new publication via the Dashboard to the Research Explorer, the publication is not automatically visible. First, it is listed in a moderation queue and the metadata is enriched by the librarians. Only after that check the publication is visible in the repository.
Install the extension “Open Access Helper” to your browser and add the institutional settings:
– Click on “Search by name”
– Enter the name of the Institute
– Click on “Search” (full name including number 871 is displayed)
– Click on “Save settings”
FAQ Copyright
A set of protective legal rights that creators have over their literary or artistic works, including books.
In EU countries (In this case, the 27 EU member states), copyright protects intellectual property until 70 years after the author’s death, or 70 years after the death of the last surviving author in the case of a work of joint authorship.
Use is permitted under the following conditions in accordance with copyright law:
§ 42.(6): “Schools, Universities and other educational institutions may produce and distribute copies for teaching purposes to the extent justified by the number of copies required for a particular class or course (reproduction for own school use);”
Digital uses in teaching and learning §42g (1): “Schools, Universities and other educational institutions may, for the purpose of illustrating teaching …., reproduce, distribute,….. published works for digital use if
1. this takes place under the responsibility of the educational institution on its premises or in other locations or
2. in a secure electronic environment,
to which only the pupils, students and teaching staff of the educational institution have access and insofar as this is justified for the pursuit of non-commercial purposes.”
Please note the following important points on the part of the Legal Department:
(i) you must use a secure electronic environment, to which or to which only the students and teaching staff have access (e.g. password-protected);
(ii) books which are intended for school or educational use (as specifically designated on the book), the use may not exceed minor excerpts of the work, as a rule up to 10% of the work.
These public licenses indicate what other people are allowed to do with your work. They are legal tools to give permission in advance when sharing and using your work, with the conditions of your choice. The six different kinds of CC licenses that are commonly used in Open Access publishing.
FAQ Thesis
An ISBN is an International Standard Book Number, it is a unique numerical identifier for your thesis. Using an ISBN creates a unique identity for your thesis and increases its discoverability.
This depends on what the publisher/ journal allows, and the extent of the permission varies according to the publisher – look closely at the permissions for reuse, either on their website, in any release forms that you signed when the article was published or contact the publisher directly. Some questions to consider: Who was the corresponding author? What type of copyright does the publication have? What are the publisher rules for re-using diagrams and attribution?
Yes – a clear attribution citing the publication as well as indication of the extent of usage needs to be stated.
Self-plagiarism may involve recycling or reusing one’s own specific words/sentences/ verbatim from work that you have already published. This might create issues in terms of the standards in scholarly publishing. Once an article has been published, the copyright in many cases has been also transferred to the journal. Therefore, this text may no longer be yours from a right to publish perspective. Best practice indicates that you cite yourself in a transparent way, also being clear on the extent of your re-use.
Include all publications that have been published either in journals or in online repositories need to be added to this form. To be on the safe side, this includes preprints. If a publication is in preparation or revision, it does not need to be included. If you have already submitted a publication, submit this form to the publisher in case of acceptance: https://phd.pages.ist.ac.at/thesis-copyright-letter-template
If you have re-used a diagram from a publication, this may require specific permission from the publisher and therefore, the publication in which the diagram appears needs to be included on this form as well.
If you have a grant that stipulates as part of its conditions that you must use a CC License (often a specific variant), then, yes. Otherwise, it is up to you and your thesis supervisor.
Check out the Graduate School Student pages for the latest version of ISTA’s thesis template for LaTeX, here:
https://phd.pages.ist.ac.at/thesis-template-LaTeX
On Overleaf: https://www.overleaf.com/latex/templates/thesis-template-ist-austria-istaustriathesis/cpbfdrwyxjnt
Converting your main thesis file into an ISO Standard PDF/A, ensures the long-term preservation and accessibility of your thesis. It is a vital step in the online thesis submission process.
No, your thesis file may comply with another version of PDF/A, this depends on what creates the best possible result (appearance of diagrams, contents) for your specific thesis. The main point is that your thesis file has been verified as compliant for the version that works the best for your thesis. Adobe Acrobat Pro is a useful tool for analyzing and fixing any issues with compliance.
For your diagrams, use the format .jpg (jpeg) not .png and in Export, choose gray scale with the rgb colour type.
